As part of the company’s activities, it’s necessary to manage mobility procedures and accompany employees during long-term missions or maternity replacements. At the same time, accommodation must be found for new employees during probationary periods or training.
Procedures that take time and energy, with risks of error, which can harm the safety of the employee.
Extendeez® has been designed for mobility managers and HR directors to facilitate the management of the apartments of employees on long-term missions, expatriates and returnees, and consultants.
Search for short-term rentals or apart-hotels to find accommodation for employees on long-term missions
As part of the business, a company sends its employees on missions lasting a few weeks or several months. It’s, therefore, necessary to look for accommodation for an employee or an entire team.
When searching for a furnished apartment, use numerous online platforms: Airbnb, booking.com, magicstay.com, Expedia, HomeAway or an on-site real estate agency specializing in short medium-term rentals.
Often the search is complicated; it’s never easy to find a furnished apartment in the right place at a reasonable price during the desired period. Extendeez® is connected to the leading platforms and allows you to simplify your search with a fully automatic system.
If you prefer to work with a particular platform or real estate agency, we can develop connectivity, especially for you.
The safety of your employees on long-term missions
The lack of centralization of information seriously harms the safety of employees on long-term missions. It is necessary to identify their movements at all times and send the information to security services such as Amarante, iSOS, SSF, Anticip, WorldAware (ex-iJet)…
Without the availability of the immediate data, it will not be possible to avoid possible dangers or quickly repatriate them if necessary. If you provide accommodation for your staff on missions, it is essential to provide the required security as well.
Risks should not be taken lightly, as they constitute criminal liability for the employer. Therefore, if you book an apartment independently, you will not be able to track your movements and thus ensure the safety of the employee.
Extendeez® allows you to maintain your current booking procedures by centralizing all the information that will be transmitted to the security service in real-time.
Propose the furnished apartments and receive the choice of collaborators on long term mission
After selecting a few apartments that correspond to your needs, present the list to the employee on a mission so that he can choose the preferred accommodation. This procedure is often cumbersome, as the apartments do not come from the same platform. Airbnb, Magicstay, Booking do not have the same format and do not offer the same services.
With Extendeez®, you can integrate with a simple click all the selected apartments, present them in the same format, and receive the choice of the collaborator. All data and practical information will be available, as well as conversations with the collaborator that will be more effective.
Book the apartment chosen by the collaborator on mission
For any platform, you can make your reservation directly on Extendeez®, or on the platform itself (Airbnb, Booking, Expedia, HomeAway, etc.). Extendeez® allows you to facilitate the rental procedures for your employees on long-term missions.
Our solution will automatically connect the content of the email to retrieve the information from the platforms from which you have made reservations. In this way, you will have a single tool to use to manage all your bookings.
Optimize the management of the rental contracts of your employees on long-term missions
The medium or long term rental is often the subject of a contract (mobility contract) or general conditions to be signed online. The management of each employee rental agreement on an extended mission is a complicated job, which requires attention, compliance with specific deadlines, and different contractual documents.
The entry and exit inspection, the contract, the contractor’s interventions, letters of complaint, etc. all this will be centralized on Extendeez® and easily accessible at any time.
Extendeez® will remind you of your employees’ contract deadlines.
For each folder created you will have an overview of the progress: the creation of a rental request for one or more collaborators, search for furnished apartments, the proposal of apartments to the collaborator, choice of the collaborator, booking procedures for the apartment, signature of documents, execution of payments, deposit payment, the return of guarantee deposit…
Did you know that many companies don’t require the return of the guarantee deposit, due to forgetfulness or a change of contact person… With Extendeez®, you’ll keep everything under control until the end of the contract.